December 1, 2023, Version 1
Name and Scope of CHIWORK
1. The name of the symposium is “Symposium on Human-Computer Interaction for Work”. The short name of the symposium is CHIWORK.
2. In terms of scope, CHIWORK aims to be the premier forum that brings together experts with various backgrounds to build an interdisciplinary understanding of how advanced HCI will support work in the future and how it will also allow workers to balance work and wellbeing. The symposium brings together researchers and practitioners from various disciplines, including, but not limited to, computer science, engineering, robotics, ubiquitous computing, psychology, sociology, anthropology, economics, management, and law. The symposium provides a forum for the exchange of information concerning research, practice, regulatory activities, and educational activities related to human-machine interaction for work.
3. The symposium is held annually.
Steering Committee (SC) Purpose
1. The SC will maintain the organizational structures that will support organizing the symposium on an annual basis. To accomplish this, the SC will:
a. select locations and dates for CHIWORK;
b. appoint the General Chair(s) of CHIWORK;
c. approve the organizing committee of CHIWORK;
d. provide guidance and advice to the General Chair(s) of CHIWORK on all matters related to the symposium;
e. collaborate with other scientific organizations as appropriate.
2. The SC will promote the symposium. To accomplish this, the SC will:
a. collaborate with the General Chair(s) of CHIWORK;
b. collaborate with other scientific organizations as appropriate.
3. The SC will serve as the body to resolve any complaints and disputes related to CHIWORK. To accomplish this, the SC will:
a. review complaints and disputes related to organizers of the symposium and members of the SC;
b. review complaints related to the review and publication processes of the symposium,
c. review complaints related to all other aspects of organizing the symposium and the activities, efforts, and events related to the symposium;
d. vote, in a timely manner, on actions it deems appropriate to resolve complaints and disputes, including actions such as declining or revoking appointments on the CHIWORK organizing committee and/or CHIWORK SC.
4. The SC will undertake various activities that it deems appropriate with the goals of improving the quality of the symposium, and making the symposium relevant to the stakeholders of the conference series in academia, industry, and government.
Steering Committee Charter and Governance
The SC was established by Andrew Kun, Orit Shaer, Susanne Boll, and Anna Cox. Kun and Shaer are founders of the CHIWORK symposium and served as co-GCs of CHIWORK 2022. Boll and Cox served as co-GCs of CHIWORK 2023.
These Bylaws were created, and unanimously approved, by the SC to codify how the CHIWORK symposium is governed, as well as to codify the operation of the SC itself. The Bylaws take effect on December 1, 2023.
The SC will exist until it dissolves itself.
Steering Committee Membership, Terms, and Organization
Generally, the SC will comprise past General Chairs and Program Chairs of the conference series, although others are eligible for membership.
New members are nominated by the co-chairs at a SC meeting. Nominees will gain membership by majority vote of the SC.
Each SC member will serve a five-year term, starting with the date of the vote on their nomination. Co-chairs can nominate current, or former, SC members for one additional five-year term. No SC member will serve more than two five-year terms on the SC. Members of the SC who created these Bylaws will be considered to have started their SC membership on December 1, 2023, which is the date these Bylaws take effect.
The SC will have two co-chairs, and at least two additional members. Co-chairs will serve 2-year, staggered terms, such that their terms overlap by one year. This way there will always be a co-chair who has experience in this position. In case the above arrangement is not possible or practicable, the SC will select two of its members as co-chairs by majority vote.
Co-chairs will recommend the removal of a SC member from the SC if they fail to attend at least two conferences every four years, or if the SC member is not performing their SC duties. The co-chairs will recommend removal if an SC member engages in behavior that is unworthy of a CHIWORK SC member, such as corruption, harassment, or another serious misdeed. When SC co-chairs recommend the removal of an SC member, whenever practicable, this recommendation will be justified to the entire SC, and the SC member in question will have an opportunity to challenge the proposed removal to the entire SC. SC members are removed by 2/3 majority vote of the SC.
Embracing and Promoting Equity, Diversity and Accessibility
The CHIWORK SC embraces equity, diversity, and accessibility. The SC is committed to promoting equity, diversity, and accessibility in all of its activities.
To promote equity, the SC will work towards providing opportunity to all to participate in the CHIWORK community activities. These activities include, but are not limited to, publishing, reviewing, volunteering, participating in decision-making regarding the community, and organizing events.
To promote diversity, the SC will work towards the inclusion of members of those groups that are underrepresented in the communities that make up the stakeholders of the symposium.
To promote accessibility, the SC will work towards securing accommodations for all stakeholders of the symposium who need them. These accommodations will include, but are not limited to, sign language translation, captioning, and accessible physical meeting spaces.
Duties and Powers of Steering Committee Officers and Regular Members
The duties of the SC co-chairs include:
1. calling and presiding over SC meetings;
2. keeping and distributing minutes from SC meetings;
3. filing reports and completing any recurring or non-recurring paperwork as required by scientific organizations that the SC collaborates with;
4. monitoring communications from scientific organizations that the SC collaborates with and acting on these as appropriate;
5. representing CHIWORK at meetings as required;
6. acting as liaison with scientific organizations that the SC collaborates with;
7. nominating new members of the SC;
8. recommending removal of members from the SC;
9. representing the SC, and making routine decisions on behalf of the SC, in day-to-day work with CHIWORK conference organizers;
10. delegating tasks to other members of the SC;
11. attending at least two conferences every four years.
The duties of the SC regular members include:
1. attending SC meetings;
2. completing tasks as delegated by the co-chairs;
3. attending at least two conferences every four years.
Meetings
The SC will meet at least twice a year. One meeting will generally be held at the annual meeting. All SC meetings will offer online participation for SC members.
The time and location of all meetings will be decided by a majority vote of the SC. The time and location decision will be made early enough to provide a reasonable amount of time for SC members to make arrangements to attend the meeting.
Voting
All decisions will be made by majority vote, unless otherwise specified in the bylaws.
Voting can take place in meetings (in person or online), or via email or another online tool, at the discretion of the SC co-chairs. If voting is done via email or another online tool, the SC co-chairs must allow for a reasonable time for all members to vote (usually one week).
During in person and online meetings, the attending SC members constitute a quorum. When voting via email, those SC members who vote by the voting deadline constitute a quorum.
Reports and Records
The SC co-chairs are responsible for keeping records of all meetings, and all decisions made by the SC.
The SC co-chairs are also responsible for generating all reports required by scientific organizations that the SC collaborates with. The SC co-chairs can delegate part of the responsibility of creating reports about annual meetings to the General Chair (or Chairs) of the given annual meeting.